How many times do you hear a Project Manager or project team members complain about all the meetings they have to attend and the reports they have to complete? Status meetings, status reports, team meetings, client meetings…the list goes on. If it weren’t for these darn meetings and reports, we might be able to complete the project. But what would happen if you didn’t? Try running or participating in a project without the communication. Talk about herding cats! Everyone would get initial assignments then basically go their own merry way. At the end, you’d have a bunch of different tasks that may or may not resemble the project at all.
These are two ends of the spectrum when it comes to project management and communication. You can’t meet and report all the time, but at the same time you can’t go without communicating progress and status. What we need is some middle ground.
Most project and portfolio management applications have some level of formal reporting features. This makes it somewhat easier to communicate and share project status. I like to call this the structured work! It’s the work we all know well, our tasks, milestones, risks, issues, etc. But what about the unstructured information? It is usually sent around in email and if you try and find it later, you’re left with trying to find someone who might still have the information in their inbox. How do you currently manage the communication that doesn’t necessarily require a meeting or a report? How do you communicate those items across project team members and other project stakeholders?
Our CorasWorks Project and Portfolio Management Solution for Microsoft SharePoint, introduces a module focused on enabling more “informal” and collaborative communication around a project. Each project is enabled with a Community in which team members (and even executives, managers, and customers) can post questions, ideas, suggestions, or any project-related comments. Only those individuals associated with your projects—or granted specific access—can participate, so you effectively have a private Community for your project members. It’s similar to many of the social networking tools in the market today, so it’s quick and easy for your team members to pick up. And, it integrates with all the great social networking features of SharePoint 2010. It’s fast, flexible, and fun.
Combined with the formal KPI’s and Portfolio Dashboards that are included in the CorasWorks PPM solution, it allows teams to collaborate on the entire project, not just produce status reports!